This document represents the Monitoring and Evaluation Plan (MEP) for the Project HAPPEN.
The aim of the MEP is to manage the Project and track its progress with respect to the Strategic Action Plan (SAP), as well as to plan and undertake corrective actions and changes.
The Plan is structured into the following Chapters: Chapter 1 describes briefly the HAPPEN Project and the purpose and scope of MEP. Chapter 2 describes the methodological approach used to set up the MEP. Chapter 3 analyses the monitoring activity, the types of indicators that will be used and tools for tracking information. Chapter 4 focuses on the evaluation activity. Chapter 5 describes the Monitoring and Evaluation (M&E) matrix. Chapter 6 identifies roles in the Project and their specific responsibilities for monitoring and evaluation process.
The Methodology adopted by HAPPEN to perform the Monitoring and Evaluation activities is based on a self-assessment. HAPPEN staff constantly monitors its activities and functioning, and this is ensured by the Management structure of the Project as described in the Strategic Action Plan. The MEP will be carried out through combined use of two types of indicators: process indicators and result indicators.
The aspects of the Project that will be monitored, analysed and evaluated are the following: 1. the technical performance; 2. the time-schedule performance and 3. The cost performance of the Project. For each of the above listed categories, several indicators and monitoring and evaluation tools are identified. All tools used for the monitoring and evaluation of the Project are part of the Strategic Action Plan (D1.1) approved by the Steering Committee (SC). In this document these tools/reports are recalled and briefly described.
The phase of evaluation process will contribute to improve decision making and management, by keeping the Project on track towards achieving the outcomes and development objectives and by integrating lessons learnt into planning.
The core part of the plan is characterized by the Monitoring and Evaluation (M&E) matrix, a participatory tool, which describes how the whole M&E system for the Project works. The M&E matrix is structured as a “living” document to be updated periodically on the basis of the information collected throughout the implementation phase.
Finally, the document identifies the main roles in the Project and their specific responsibilities for monitoring and evaluation activities. These may include collecting data, checking data, conducting analysis, reviewing reports, making decisions based on the data..